Bodhi Tree Events Room Rental Information

BODHI TREE EVENTS ROOM RENTAL INFORMATION

Thank you for your interest in renting the Bodhi Tree Events Room. 
The following information contains details regarding the rental process, the room, availability, event planning, and parking.

Jo Carey - Events Coordinator Phone: (310) 659-4428 ext. 113 Fax: (310) 659-0178 Email: events@bodhitree.com www.BodhiTree.com

RENTAL FEE

• Minimum rental time is 3 hours and includes set-up and closing.
  
• The rental rate is $185 per 3 hour block and $62.00/hour thereafter.
  
• Doors should open at the beginning of the rental time, so that the workshop can start 1/2 hour later. Workshop ending time should be 1/2 hour before the ending rental time so that the room can be vacated by the end of the rental time.
• Set-up time is 1 hour before the beginning of the 3 hour rental period. We will be setting up the room during the hour before the doors open and you are welcome to join us.
  
• We accept all credit cards, checks, or cash for payment of the rental fee.
  
• *Payment is due in full when you receive the invoice/contract please.*

RENTAL DAYS AND TIMES

• Sunday through Saturday evening 7:00-10:00 pm/advertised workshop time 7:30-9:30 pm.
  
• Saturday and Sunday are also available from 2:30-5:30 or 3:00-6:00 pm rental time/3:00-5:00 pm or 3:30-5:30 pm advertised workshop time .
  
• We do not have the availability to offer more than one event in a given month, or on-going monthly events, but can offer every-other month availability.
  
• We have not found a difference in attendance for any given day or time.
  
• Please schedule approximately 2-3 months in advance to ensure your desired date.

ROOM INFORMATION

• The room is 29’ in length and 22’ in width.
  
• The room is equipped with air conditioning and heat, 2 bathrooms, a podium, dry erase board with markers, 2 desks, a 6' folding table, a video monitor and DVD player, (We do not have a power point or slide projector), a microwave oven and a sink.
  
• The room can accommodate 65 chairs which are provided.
  
• A sound system is available for your use and includes a lapel or hand-held microphone and
  a CD/cassette player.
  
• One parking space should be available for you in our employee parking lot located behind
  
• the bookstore. Please see the enclosed information for parking restrictions in the area.
  
• A member of the Events Staff will greet you, make sure you have everything you need, and then will leave the room in your care.
  
• The Bodhi Tree Events Room is entered on Melrose and is a separate building next to the Bodhi
  
• Tree Bookstore.

ADMISSION & SALE

• You may take admission or sell books or other items at your event.
  
• We do not take a percentage of any money collected for admission or the sale of products.
  
• You are responsible for the handling of all money collected.
  
• We do not order books for workshop/lecture events. If you want them to be available, then
  you will need to provide them for sale at your event.
  
• We do not take reservations or pre-registrations at the store for your event. Your contact
  
• information will be published in all advertising materials.

ADVERTISING

• You will receive inclusion in our monthly Events Calendar which is distributed in the store,
  posted on our website, emailed to a subscriber list, and submitted to the “Whole Person
  
• Calendar of Events in Southern California”. For web listing, please include a photo jpg. (minimum 300 width/72DPI)
  
• Any other means you may have of helping to get the word out about your event are
  suggested and helpful for increasing attendance.
  
• Please submit 4 copies of an 8 1/2 X 11 flyer for use in the store to advertise your event.
  
• The flyer needs to have the date and time of your event and your contact information. If
  you are unable to provide a flyer, a black and white, text only, flyer will be provided.

CANCELLATION POLICY

• By scheduling an event you have committed to the date and are responsible for the rental fee even if you have not signed or returned the contract/invoice.
  
• An event may be cancelled, with a full refund, if cancelled 6 full weeks before the 1st of the month of your scheduled event.
  
• Cancellations with less than this notice, will not be refunded, and if the rental fee has not been paid, will still be due.
  
• All cancellations require a confirmation by the Events Coordinator.
  
• Refunds or partial refunds are not offered for low attendance.

PROPOSAL INFORMATION

Before a date can be scheduled, please send a proposal for the event. In the proposal please provide the following items:

1. A detailed description of your workshop/lecture.

This needs to include where you have offered the workshop/lecture before and bio information for the person offering the workshop/lecture. Due to the large number of submissions, the Events Coordinator will not able to view your website for this information. Please send (email, mail, fax) any materials you would like reviewed.

2. A very brief description (100 words or less) of the event.

Please follow the format of our monthly Events Calendar (please see below for an example) and write in full sentences, no bullet points or numbered listings.

The description needs to be preceded by the name of the presenter, the title of the event, contact information (phone, email, website), and admission price. This is the information that will be printed in the Events Calendar, posted on our website, and emailed.

Event Calendar Format Example (Info in this description is for example only)

Friday, January 15, 7:30-9:30 pm (your date & time)
REV. BODHI presents “BEYOND EGO” (your name and your title of workshop)
Workshop: $ (your workshop price)
For Info: (333) 333-3333 or Bodhi@BodhiTree.com (your phone number & email)
www.BodhiTree.com (your website)
Please join Rev. Bodhi as she discusses the role of the Ego in our spiritual evolution and how to apply these deep insights and wisdom in your everyday life. Learn how to free yourself from the limiting negative aspects of Ego such as control, anger, depression, fear, etc., through ancient Sacred Practices. The Earth is raising her vibration and in order to stay healthy and maintain clarity, it is important to learn how to raise your own vibration to align with these new energy frequencies. Rev. Bodhi has been a Spiritual Healer and teacher for over twenty years.

Please see a printed Events Calendar for format and admission price reference, or view it at www.bodhitree.com, select the Events Schedule option and scroll down to see listings.

3. Your mailing address for the invoice/contract.

Your materials will be reviewed and you will receive an answer as soon as possible. ~ Thank you

Jo Carey - Events Coordinator
Phone: (310) 659-4428 ext. 113
Fax: (310) 659-0178
Email: events@bodhitree.com
www.BodhiTree.com

The side streets NORTH of Melrose
No parking is allowed at any time in the area north of Melrose (towards Santa Monica Boulevard), except at any parking meter.  It is a
permit only parking area.

The side streets SOUTH of Melrose - EAST side of the street 
The east side of the street, south of Melrose is a permit only parking area.  There is no parking, at any time, allowed here, as it is permit only on the east side of the street.

HANDICAP PARKING

The Bodhi Tree Bookstore provides handicap parking in a rear, employee parking area. Access is from Westbourne Avenue. Drive up the driveway between the New Book and Used Book Branch buildings. A Bodhi Tree Staff person will open the access gate.

HANDICAP ACCESS TO THE BODHI TREE ANNEX

The Bodhi Tree Annex is not completely wheelchair accessible. There are some low steps.